Corrections enable you to adjust the invoiced price, quantity, or amount of previously matched purchase order shipments, distributions, or receipts. You can use a correction when a supplier sends an invoice for a change for an invoice you have already matched to a purchase order. Price corrections adjust the invoiced unit price of previously matched purchase order shipments, distributions, or receipts, without adjusting the quantity billed.
The type of correction that you can make depends on the type of purchase order line you are correcting:
• Goods. You can make price or quantity corrections.
• Services. You can make amount corrections on all services, with the exception of Rate Services.
• Rate Services. You can only make Quantity corrections for Rate Services.
If the purchase order line is a Milestone, then you cannot enter corrections. In this case, you must completely reverse the invoice.
To record a correction enter a Standard invoice to record a price increase, or enter a Credit Memo or Debit Memo to record a price decrease.
For example, if the original unit price was $100.00 and quantity is 2 and the supplier is decreasing the price by $10.00, enter -10.00 in Unit Price field. If the invoice Type is Credit or Debit Memo, the value in the Unit Price field must be negative.
Enter PO with quantity 2 and unit price 100
Enter invoice HG-Std, match to PO 5765, validate and pay.
To correct the unit price to 90, enter credit memo for same supplier and click Correction button. Provide standard invoice num HG-Std and click Find.
In Price Corrections window, change Unit Price to -10 and tab out. Click Correct button.
See the results in Invoice Lines and Invoice Distributions.
